Executive Assistant C-Suite

West Hollywood, CA
Full Time
Executive
Experienced

Executive Assistant - C-Suite

West Hollywood, CA

 

ABOUT US

Advanced Nutrients has been the No. 1 producer of pharmaceutical-grade cannabis nutrients since 1999, creating an intuitive line of products trusted by growers all over the world. As part of our mission to make cannabis an acceptable and everyday part of healing humanity, we are responsible for more industry innovations than any other company — and there are many more to come.  

 

 

Executive Assistant - C-Suite

West Hollywood, CA

ABOUT US

 

Advanced Nutrients has been the No. 1 producer of pharmaceutical-grade cannabis nutrients since 1999, creating an intuitive line of products trusted by growers all over the world. As part of our mission to make cannabis an acceptable and everyday part of healing humanity, we are responsible for more industry innovations than any other company — and there are many more to come.  

 

Job Description

C-Level Executive Assistant

The Executive Assistant to the CEO is much like an air traffic controller if you look at people, systems, and schedules as airplanes. They help reduce the inherent complexities of the office environment, making the Chief Executive's job easier. 

The CEO Executive Assistant conducts mission-critical corporate research,  and when appropriate, offers valuable advice on issues that directly affect the enterprise;  handle confidential and sensitive documents. Provide high-level administrative support to the CEO, including preparing reports, handling correspondence, and scheduling meetings. 

 

Are you up for a challenge?  Have experience supporting a dynamic Executive?  Keep Reading.

 

SKILLS THIS ROLE NEEDS TO HAVE:

The ability to negotiate and charter private air travel

The confidence to go along with being highly skilled 

The ability to anticipate needs and preferences 

Expert scheduling

Proficiency at creating systemized processes 

KEY RESPONSIBILITIES:

Manage sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the global operations of the company.

Sustain a daily calendar of meetings and events.

Manage daily activities of Executive Chef.

Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects and other documents in support of objectives for the organization.

Arrange travel and accommodations for executives. Prepare expense reports.

respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff.

Excellent communication and time management skills; proven ability to meet deadlines.

Ability to function well in a high-paced environment; performs additional duties as assigned by executives.

Draft and prepare correspondence for internal announcements, board meetings, and organizations that the executive is involved with

Manage the Executive's contacts

Assist in preparing and managing presentations and decks.

Be responsive to emails/texts/phone calls, with contact outside normal business hours

Use discretion, confidentiality, and good judgment to handle C-Level matters.

Represent the company and the Executive in a positive light through great follow-through skills and sound judgment.

Conserve the Executive's time by reading, researching, collecting and analyzing information as needed, in advance.

Complete adhoc projects as assigned

Organize complex calendars and schedules; resolving any scheduling issues

 

QUALIFICATIONS:

Bachelor's degree required

5+ years of related experience required in working in an executive assistant role supporting C-Level executives.

Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint)

Ability to communicate effectively and professionally.

Flexible hours as dictated by the needs of business for projects and meetings.

PREFERRED ATTRIBUTES:

Business sense - has a strong business sense and can decipher priorities and make sound judgment calls when needed.

Commitment to excellence - perform duties at the highest level possible on a consistent basis.

Excellent communicator - able to interact with people of all levels in a confident, professional manner.

Demonstrate ability and temperament to work with sensitive information.

Team player - have team-oriented experience and approach.

Service focus - dedicated to meeting the expectations of the COO and other senior executives by maintaining effective relationships with interested parties.

Ability to think outside of the box with a sense of urgency.

 

BENEFITS & PERKS 

Advanced Nutrients strives to offer a complete benefits package, taking into consideration the immediate as well as long-term needs of its team members.

 

  • Opportunities to give back to the community through various company initiatives 
  • Top-tier medical, dental and vision insurance available after 1-month of full-time employment
  • 401k with matching
  • Standing desks
  • Company-paid parking
  • Fully stocked kitchen with gourmet coffee
  • Dog-friendly work environment 
  • Casual dress code
  • New office location at the renowned Pacific Design Center

 

Share

Apply for this position

Required*
We've received your resume. Click here to update it.
Attach resume as .pdf, .doc, .docx, .odt, .txt, or .rtf (limit 5MB) or Paste resume

Paste your resume here or Attach resume file

To comply with government Equal Employment Opportunity and/or Affirmative Action reporting regulations, we are requesting (but NOT requiring) that you enter this personal data. This information will not be used in connection with any employment decisions, and will be used solely as permitted by state and federal law. Your voluntary cooperation would be appreciated. Learn more.

Invitation for Job Applicants to Self-Identify as a U.S. Veteran
  • A “disabled veteran” is one of the following:
    • a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or
    • a person who was discharged or released from active duty because of a service-connected disability.
  • A “recently separated veteran” means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.
  • An “active duty wartime or campaign badge veteran” means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.
  • An “Armed forces service medal veteran” means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.
Veteran status



Voluntary Self-Identification of Disability
Voluntary Self-Identification of Disability Form CC-305
OMB Control Number 1250-0005
Expires 5/31/2023
Why are you being asked to complete this form?

We are a federal contractor or subcontractor required by law to provide equal employment opportunity to qualified people with disabilities. We are also required to measure our progress toward having at least 7% of our workforce be individuals with disabilities. To do this, we must ask applicants and employees if they have a disability or have ever had a disability. Because a person may become disabled at any time, we ask all of our employees to update their information at least every five years.

Identifying yourself as an individual with a disability is voluntary, and we hope that you will choose to do so. Your answer will be maintained confidentially and not be seen by selecting officials or anyone else involved in making personnel decisions. Completing the form will not negatively impact you in any way, regardless of whether you have self-identified in the past. For more information about this form or the equal employment obligations of federal contractors under Section 503 of the Rehabilitation Act, visit the U.S. Department of Labor’s Office of Federal Contract Compliance Programs (OFCCP) website at www.dol.gov/ofccp.

How do you know if you have a disability?

You are considered to have a disability if you have a physical or mental impairment or medical condition that substantially limits a major life activity, or if you have a history or record of such an impairment or medical condition. Disabilities include, but are not limited to:

  • Autism
  • Autoimmune disorder, for example, lupus, fibromyalgia, rheumatoid arthritis, or HIV/AIDS
  • Blind or low vision
  • Cancer
  • Cardiovascular or heart disease
  • Celiac disease
  • Cerebral palsy
  • Deaf or hard of hearing
  • Depression or anxiety
  • Diabetes
  • Epilepsy
  • Gastrointestinal disorders, for example, Crohn's Disease, or irritable bowel syndrome
  • Intellectual disability
  • Missing limbs or partially missing limbs
  • Nervous system condition for example, migraine headaches, Parkinson's disease, or Multiple sclerosis (MS)
  • Psychiatric condition, for example, bipolar disorder, schizophrenia, PTSD, or major depression
Please check one of the boxes below:

PUBLIC BURDEN STATEMENT: According to the Paperwork Reduction Act of 1995 no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. This survey should take about 5 minutes to complete.

You must enter your name and date
Human Check*